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How General Ledger Coding (GLC) works

GLC by Share a Refund automates the general ledger coding process on the most complex shipping invoices. The intent of this article is to explain how General Ledger Coding works and the features built into Share a Refund GLC.

Benefit of GLC by Share a Refund

GL Coding service puts the cost accounting of your shipping invoices on autopilot. GLC guarantees data integrity, aligns cost center information with invoice data, and ensures financial compliance.

How General Ledger Coding works

Rules

GL Coding Rules created within the GLC section of your Share a Refund account govern how shipping charges are routed into cost centers and work together to handle exceptions flawlessly. GLC uses set rules to match invoice data with internal codes and validates each cost component.

The following attributes are available for coding logic. Any part of the shipping invoice data can be used to route charges into specific cost centers, including the following:

  • Account Number
  • Payment Type
  • Sender Name
  • Sender Company
  • Sender Address
  • Sender City
  • Sender State
  • Sender Country
  • Receiver Name
  • Receiver Company
  • Sender Postal Code
  • Receiver Address
  • Receiver City
  • Receiver State
  • Receiver Country
  • Reference Note
  • Receiver Postal Code

Secondary rules

Think of secondary rules like lower priority rules that target other attributes of a shipment to help handle the exceptions automatically instead of having to reconcile them manually. For example, if a reference field is missing, a secondary rule targeting the ship-from-location correctly routes the charges into the appropriate cost center.

  • Match All
  • Match Any
  • Match None
  • Begins With
  • Contains
  • Ends With
  • Equals
  • Matches Wildcards
  • Is Empty
  • Doesn’t Begin With
  • Doesn’t Contain
  • Doesn’t End With
  • Doesn’t Equal
  • Isn’t Empty
  • Doesn’t Match Wildcards

Features

  • Completely automates GL Coding
  • Handles messy invoices like a pro
  • Supports multiple bank accounts
  • Automates seamlessly with configurable rules
  • No limits on the number of GL account codes
  • Uses linked rules to handle exceptions
  • Scheduled reports sent weekly
  • Supports even the most complex GL account code structure
  • Invoice consolidation (IPR)

Additional resources

Updated on February 13, 2019

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