General Ledger Coding (GLC) service overview

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The GLC service is designed to automate the general ledger coding process for your customers who are high-volume shippers. The intent of this article is to give an overview of GL Coding service and the features available to your customers.

Benefit of General Ledger Coding

GLC is a precise, flexible and automated cost accounting solution for scaled enterprises. GLC accelerates reconciliation, amplifies financial transparency and enables businesses to meet internal and external reporting requirements.

How General Ledger Coding works


GL Coding Rules govern how shipping charges are routed into cost centers and act together to handle exceptions flawlessly. GLC uses specific rules that a customer sets to match invoice data with a customer’s internal codes and validates each cost component.

Using coding logic, any part of the shipping invoice data can be leveraged to route charges into individual cost centers, including the following:

  • Account Number
  • Actual Weight
  • Billing Unit
  • Charge Description
  • Dimensional Volume
  • Invoice Number
  • Master EDI number
  • Payment Type
  • Plan number
  • Rated Weight
  • Receiver Name
  • Receiver Company
  • Receiver Address
  • Receiver City
  • Receiver State
  • Receiver Country
  • Reference Note
  • Receiver Postal Code
  • Sender Name
  • Sender Company
  • Sender Address
  • Sender City
  • Sender State
  • Sender Country
  • Sender Postal Code

Secondary rules

Think of secondary rules like lower priority rules that target other attributes of a shipment to help handle the exceptions automatically instead of having to reconcile them manually. For example, if a reference field is missing, a secondary rule targeting the ship-from-location correctly routes the charges into the appropriate cost center.

  • Match All
  • Match Any
  • Match None
  • Begins With
  • Contains
  • Ends With
  • Equals
  • Matches Wildcards
  • Is Empty
  • Doesn’t Begin With
  • Doesn’t Contain
  • Doesn’t End With
  • Doesn’t Equal
  • Isn’t Empty
  • Doesn’t Match Wildcards


  • 100% GL Coding automation
  • Navigates complicated invoices like a pro
  • Supports numerous bank accounts
  • Automates perfectly with configurable rules
  • No restrictions on the number of GL account codes
  • Uses secondary rules to handle exceptions without manual reconciliation
  • Reports generated weekly
  • Manages even the most complex GL account code structure
  • Invoice consolidation (IPR)

Common documents

Each document listed below is included within the document ledger available within the Shipment Detail View

Invoice Payment Remittance Report

A list of all debits and credits on each carrier invoice by cost code.

How Invoice Payment Remittance works  

Invoice Payment Remittance File

The remittance file that is sent back to the carrier

GL-Coding Cost Code Report

  • GL coding must be enabled

List of debits and credits billed to each cost center. Directions on how to export report are explained within the link below.

Export GL-Coding Cost Code Report  

Shipment Detail with GLC Report

  • GL coding must be enabled

Shipment details report with GL Code listed for each debit and credit observed. Directions on how to export report are explained within the link below.

Export Shipment Detail with GLC  

Additional resources

More on GL Coding service  
Export GL Code Report  
How invoice payment remittance works  
All Reports  

Updated on September 12, 2023
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